Grade Submission Procedures
For UHM Outreach College Instructional Faculty
Applicable Term
Summer, Fall Extension, Spring Extension, or Summer Extension terms grade processing is administered by Outreach College Student Services. Courses offered via Outreach College terms have different instructions and deadlines for the submission of grades than the UHM Fall and Spring terms. These instructions apply to Outreach College terms Only.
Access to MyUH and UH Email
In order to access your online grade sheet, you need a UH Username and password. If you have an email address with the @hawaii.edu domain ending (i.e. johndoe@hawaii.edu) you already have a UH Username.
If you do not have a UH Username, go to MyUH, click on "Get a UH username". Contact the ITS help desk (808) 956-8883, 1-800-558-2669 Toll Free (Neighbor Isles), or help@hawaii.edu for assistance.
Check your UH email regularly and use your UH email to communicate with Outreach College Student Services (ochelp@hawaii.edu). UH email is considered an official channel of communication by the University.
INSTRUCTION FOR ENTERING GRADES
See general grade entry instructions on the MyUH home page by selecting Faculty Tutorials
Additional grade entry information for Outreach College Summer Sessions:
- Login using your UH Username and Password
- Access Faculty Services
- Access Final Grades
- Select Correct Term (Summer, Fall Extension, Spring Extension or Summer Extension) e.g. If you are teaching in Summer Extension, select "Summer Extension 2009". If teaching in both "Summer Extension 2009" and "Summer 2009", select "Summer Extension 2009" enter the grade(s), logout, login again and select "Summer 2009".
- Click on Submit Term
- Select course to grade from "Select CRN:" list
- Click on Submit CRN
- Click on drop down list for grade and select appropriate grade. Only the primary instructor may enter grades.
Note: If you are not able see any drop down lists for grades, you are not designated as the primary instructor and may not enter grades. - Each page has 25 students. If you have more than 25 students, you will need to click on the links (i.e. 26-50, 51-75, etc) to access the other students in your section.
- The available grades for each individual student are based on the student's grade option.
- Enter last known date of attendance for students who have stopped attending.
- If student receives a grade of "F" or "NC" report date of last completed assignment or last day attended. If student never attended, enter first day of term.
- Click on Submit Grades to save grades
**Important** There is a 120 minute time limit per session. Save work frequently. - Sign out
- Close browser (recommended if using a shared computer).
- Starting immediately after the deadline, grades will be rolled to academic history. Once a grade has been rolled, it is viewable by the student and may no longer be changed online. Grades will continue to be rolled on a daily basis until the missing grades are converted to "F" or "NC".
- Don't forget your directed reading courses (x99). Many of these courses have only one student and are easily forgotten.
Deadlines for Submission of Grades
Instructional faculty is required to submit grades via MyUH (http://myuh.hawaii.edu), for all students. Grade deadlines are based upon the last day of the session or last day of the course for varied date courses (Summer or Extension Terms).
| Course Dates | Grades Due |
| Summer Session 1 (May 24-July 2, 2010) | Due: Tuesday, July 6, 4:00pm Rolled to History 4:30pm |
| Summer Session 2 (July 6-August 13, 2010) | Due: Tuesday, August 17, 4:00pm Rolled to History 4:30pm |
| Fall, Spring or Summer Varied Date Courses* All Extension courses and Summer Sessions courses that do not begin or end on regular session dates (e.g. Summer Session 1 2009 courses that do not begin May 26, end July 2). | Within two business days of the course end date* |
* Varied date course grades will be rolled to history after the second business day or on the grade submission due date whichever date is earlier.
Extensions to the Deadline
Summer Sessions 1 & 2 instructional faculty who cannot enter grades one week after the deadline must contact their department for an extension. The Department Chairperson will contact Outreach College Student Services for final approval.
Missing Grades
All missing grades will be converted to "F" or "NC" as appropriate following the grade submission deadline unless both the Department Chairperson and Outreach College Student Services have approved an extension.
Failure to Withdraw
If students cease to attend classes without officially withdrawing, you must submit a grade based on the coursework completed. You may not enter a grade of "W". Enter the date of last completed assignment or last day attended.
Incomplete grades
A grade of "I" is given to a student who has not completed a small but important part of the semester's work if the instructor believes that the incomplete was caused by conditions beyond the student's control. The student is responsible for requesting the grade of "I". In other words, an "I" should not be given to a student who has not specifically requested it.
If assigning a grade of incomplete, a written agreement with the student is highly recommended. The agreement should include the work to be completed along with a deadline for the completion of the work.
For undergraduate students, the grade that will replace the "I" if the work is not made up must be recorded. For example, if the student is to receive a grade of "C" if no further work is completed, the grade "IC" is to be recorded.
For graduate students, the grade that will replace the "I" if the work is not made up must be recorded for undergraduate courses (100-499). For graduate courses, the instructor has the option of recording an alternate grade to replace the "I" if the work is not made up by the deadline.
Students with a grade of "I" will not be eligible to register for courses that require the course as a prerequisite.
Undergraduate students with a grade of "I" are not eligible to be recognized for the Dean's list. All "I" grades must be converted prior to the determination of eligibility (the fourth Friday after the deadline for grades to be submitted). Undergraduate students are not eligible for graduation if there are any I grades on the student's record.
Incorrect Grading option
The "A-F" grading option is the default grading option for all courses (unless the course is mandatory "CR/NC"). Students with the "CR/NC" grade option for a course that allows an "A-F" grade option were required to request this change at the time of registration. Changes to the grading option must be approved by the student's college. A grade based on the current grade option is to be entered.
All students registered for the Audit grading option will automatically be assigned the grade of L (Audit).
Exceptions to the Grading Deadlines/Procedure
Grades for students enrolled in the following courses will be processed as described:
500/700/700F/800/800C
Mānoa Graduate Division will enter grades for students in these courses.
099, BUS 667
Grades for these students will be determined by the International Exchange Program and the College offering the course.
Who can I contact for assistance?
Technical problems (username, login, connections to website):UH Information Technology Services Help Desk at (808) 956-8883, 1-800-558-2669, or help@hawaii.edu
Course registration:
Outreach College Student Services at (808) 956-7221, 1-800-862-6628, or ochelp@hawaii.edu