UHM Policies and Procedures
Students enrolled in credit and noncredit classes at Outreach College are expected to abide by the University of Hawaiʻi's rules, regulations, and student conduct code (http://studentaffairs.manoa.hawaii.edu/policies/conduct_code/). For more information, refer to these policies.
- Academic Grievance
- Academic Integrity
- Academic Rights and Freedoms of Students
- Campus Security
- Class Attendance
- Class Attendance-Excused Absences
- Confidentiality Policy for Student Employees
- Financial Obligations
- Financial Liability Policy
- Health Clearance Requirements
- Student Housing Regulations: Policies & Procedures
- Nondiscrimination Policy
- Residency Requirements (for Tuition Purposes)
- Residency Exemptions
- Residency Appeal Process
- Selective Service (Registration of Males 18 through 25)
- Social Security Account Number Usage
- Student Conduct Code
- Student Records
- Suspension and Dismissal Policy
A student who believes that a faculty member has failed to meet specific responsibilities outlined in "Responsibilities of Faculty and Students and Academic Grievance Procedures for Students, UH Mānoa (Policy M-4527)" may register a grievance. Students and faculty are encouraged to resolve their differences through consultation and mediation. Where these efforts are ineffective, the policy sets forth the process that is available to the student grievant. The decisions of the Academic Grievance Committee are final within the UH. Information, advice, or a copy of the relevant policies and procedures may be obtained from the Office of Judicial Affairs, Queen Lili‘uokalani Student Services Center 207, phone (808) 956-4416.
The integrity of a university depends upon academic honesty, which consists of independent learning and research. Academic dishonesty includes cheating and plagiarism. The following are examples of violations of the Student Conduct Code that may result in suspension or expulsion from UH.
Cheating. Cheating includes, but is not limited to, giving unauthorized help during an examination, obtaining unauthorized information about an examination before it is administered, using inappropriate sources of information during an examination, altering the record of any grade, altering an answer after an examination has been submitted, falsifying any official UH record, and misrepresenting the facts in order to obtain exemptions from course requirements.
Plagiarism. Plagiarism includes, but is not limited to, submitting, to satisfy an academic requirement, any document that has been copied in whole or in part from another individual's work without identifying that individual; neglecting to identify as a quotation a documented idea that has not been assimilated into the student's language and style; paraphrasing a passage so closely that the reader is mislead as to the source; submitting the same written or oral material in more than one course without obtaining authorization from the instructors involved; and dry-labbing, which includes obtaining and using experimental data from other students without the express consent of the instructor, utilizing experimental data and laboratory write-ups from other sections of the course or from previous terms, and fabricating data to fit the expected results.
Disciplinary Action. The faculty member must notify the student of the alleged academic misconduct and discuss the incident in question. The faculty member may take academic action against the student as the faculty member deems appropriate. These actions may be appealed through the Academic Grievance Procedure, available in the Office of Judicial Affairs. In instances in which the faculty member believes that additional action (i.e., disciplinary sanctions and a UH record) should be established, the case should be forwarded to the Office of Judicial Affairs.
Academic Rights and Freedoms of Students
The University of Hawaiʻi, like all state universities, embraces those aspects of academic freedom that guarantee the freedom to teach and the freedom to learn. Free inquiry and free expression for both students and faculty are indispensable and inseparable. Students, whether from the United States or from foreign countries, as members of the academic community are encouraged to develop a capacity for critical judgment and to engage in sustained and independent search for truth.
For its part, the University guarantees all students the freedom of silence. No student is required to engage in research on any topic or to make statements of any kind, unless it is the student's wish to do so. (UHM 2013-2014 Catalog)
Regular attendance at class and laboratory sessions is expected for all courses in which a student enrolls. Unavoidable absences should be explained to the instructor.
Excused Student Absences for Official University-Sponsored Events
Faculty members will make all reasonable attempts to accommodate student absences from class due to their participation in a university-sponsored event, such as an intercollegiate athletic competition or academic event at which the student represents his or her department or UH.
For regularly-scheduled events, students are to notify instructors within the first two weeks of the semester. For special events or tournaments, students are to notify their instructors as soon as they learn of the anticipated absence. In both cases, students who must miss class for such events will be responsible for completing all assigned work as expeditiously as possible. (UHM 2013-2014 Catalog)
Confidentiality Policy for Student Employees
Student employees are governed by policies and procedures stated in APM 9.980. The following is an excerpt from those policies:
Student employees at UH may have access to confidential information relating to other students, faculty and staff and/or pertaining to the UH in the course of performing their duties and responsibilities as student employees.
Under FERPA, federal law and UH policy, educational records (see Student Records below) are protected from disclosure to third parties unless pursuant to narrow exceptions and that other confidential records must not be disclosed.
As part of their duties and responsibilities, student employees shall maintain the confidentiality of all such records during and after their period(s) of employment at UH. They shall not, directly or indirectly, disclose to any person other than their supervisor, or an individual approved by their supervisor, any information concerning such records. Any unauthorized disclosure may be grounds for immediate termination, prohibition of future employment and/or disciplinary action up to and including dismissal from UH. (UHM 2013-2014 Catalog)
Students who have not met their financial obligations (traffic fines, library fines, locker fees, lab, breakage charges, transcript fees, loans, rental contracts, etc.) to the satisfaction of the Cashier's Office may be denied a variety of enrollment services including registration, withdrawal, and transcripts. Notation of the financial obligation may appear on transcripts.
Copies of the delinquent financial obligations policy and procedures are available for inspection at the Mānoa campus Cashier's Office.
Financial Liability Policy
Enrollment at the University of Hawaiʻi signifies consent to, and acceptance of all policies and procedures governing enrollment, including financial liability. Students who fail to remit payment when due, agree to pay the University of Hawaiʻi all reasonable costs for collection, to include collection agency, attorney's, and court fees.
Nondiscrimination Policy—UH-Mānoa Equal Opportunity/Affirmative Action Policy Statement
The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, age, religion, color, national origin, ancestry, disability, marital status, arrest and court record, sexual orientation, and status as a covered veteran. This policy covers admission and access to, and participation,treatment, and employment in, the University's programs, activities, and services. With regard to employment, the University is committed to equal opportunity in all personnel actions such as recruitment, hiring, promotion, and compensation. Sexual harassment and other forms of discriminatory harassment are prohibited under University policy.
The University strives to promote full realization of equal opportunity through a positive, continuing affirmative action program in compliance with the federal Executive Order 11246. The program includes measuring performance against specific annual hiring goals, monitoring progress, and reporting on good faith efforts and results in annual affirmative action plan reports. As a government contractor, the University is committed to an affirmative policy of hiring and advancing in employment qualified persons with disabilities and covered veterans.
For information on equal opportunity policies or complaint procedures for the UH-Mānoa campus, contact:
Lori Ideta, Assistant Vice Chancellor for Students, and
Dean of Students
Title IX & ADA Coordinator
Queen Lili‘uokalani Center for Student Services 409
Tel: (808) 956-3290 (V/T)
Sexual Harrassment & Gender Equity:
Jennifer Rose, Gender Equity Counselor
Queen Lili‘uokalani Center for Student Services 210
Tel: (808) 956-9499
Civil Rights Counselor:
Jill Nunokawa, Civil Rights Counselor
Queen Lili‘uokalani Center for Student Services 210
Tel: (808) 956-4431
Employees (& Affirmative Action Plan):
Mie Watanabe, Director of EEO/AA, Title IX and ADA Coordinator
Administrative Services Building 1, Room 102
Tel: (808) 956-7077 (V/T)
UH Mānoa recognizes its obligation to provide equal access to programs, services, and activities to students with disabilities. Contact Kokua (studentaffairs.manoa.hawaii.edu/departments/seed.php), our office for students with disabilities, for accessibility information and services.
KOKUA Program (Students with Disabilities):
Ann Ito, Director of Kokua Program
Queen Lili‘uokalani Center for Student Services 013
Tel: (808) 956-7511 (V/T) or (808) 956-7612; Fax: (808) 956-8093
Residency Requirements (for Tuition Purposes)
Information on residency requirements can be found online at:
Selective Service (Registration of Males 18 through 25)
Males between the ages of 18 and 25 are required to register for the U.S. Selective Services. Failure to register may result in ineligibility for financial aid, jobs, and other negative consequences. Information and application forms are available at post offices and on the Web (www.sss.gov).
Social Security Account Number Usage
The University of Hawaiʻi (University) is committed to safeguarding the privacy of personal and confidential information of its students, employees, alumni, and other individuals associated with the University. In the normal practice of conducting official University business, the University collects and maintains confidential information relating to its students, including a student's Social Security Number (SSN). The University requests that a student provide a SSN at the time of application to the University.
The SSN is not required for enrollment, however, the University is required by federal law to report to the Internal Revenue Service (IRS) the SSN and other information for tuition-paying students. Federal law also requires the University to obtain and report to the IRS the SSN for any person to whom compensation is paid. Due to the practical administrative difficulties which the University would encounter in maintaining adequate student records and processing financial transactions without the SSN, the University will continue to collect SSNs as permitted by law for official use within the University system. Providing the SSN ensures that University programs and services are available with the least delay.
Students will be assigned a University generated student identification number upon enrollment, which will be used as the primary identifier. The SSN will not be used as the primary identifier of students associated with the University. The SSN will be used in activities, including but not limited to, matching and reconciling documents in order to determine eligibility for admission and financial aid, to determine residency for tuition purposes, to comply with federal and/or state law reporting requirements (e.g. for financial aid, Internal Revenue mandates, Taxpayer's Relief Act of 1997, Immigration and Naturalization Service), and in accordance with the Family Educational Rights and Privacy Act. The SSN will not be disclosed to any persons outside the University system, except as allowed by law or with permission from the individual. This policy does not preclude, if a primary means of identification is unavailable, the University from using the SSN as needed to conduct official University business.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Information on the FERPA policy may be found online at: manoa.hawaii.edu/records/policies.html#ferpa.
Academic Probation, Suspension, and Dismissal
No academic action shall be taken until a student has attempted 24 credit hours.
- Suspension and dismissal actions for all students will only be taken after spring semester.
- All students who have or would have had an academic action taken will be directed to see their academic advisor immediately and a "hold" will be placed on their registration until that meeting has occurred. The college advising office will work proactively with the student over the course of the semester to help improve academic performance.
- All retention and continuation data will be collected from colleges and units at the end of spring semester to assess the effectiveness of their intervention strategies.
Students may be placed on academic probation at the end of any semester when their cumulative GPA falls below 2.0 or when they fail to maintain the minimum academic requirements of their college, school, or program. Probationary students may register for classes at UH Manoa, but must achieve a current GPA of at least 2.0 in each probationary semester to be allowed further registration. Failure to meet these conditions may result in suspension or dismissal.
Unless an extension has been granted by the college/school's student academic services dean, students may be put on probation if they have taken 24 credit hours beyond those required for graduation but still have not completed their specific program requirements.
Regulations governing academic probation will be applied at the end of each semester.
Students may be suspended when they fail to achieve a cumulative GPA of at least 1.7 after attempting 24 credit hours or when they fail to meet the terms of probation.
Once suspended, a student is not eligible for readmission to UH Manoa or Outreach College for one full semester (fall or spring). A suspended student who is currently registered in an Outreach College summer course may complete the course. However, completion of the course will not change the suspension.
Regulations governing academic suspension are applied at the end of each spring semester.
Applications for Return from Suspension
Students who wish to return after suspension should apply to the Office of Admissions—for the fall semester by the initial deadline of January 5 or final deadline of May 1, and for the spring semester by the initial deadline of September 1 or final deadline of October 1.
Suspended students who attend another institution will be considered "transfer students" when reapplying to UH Manoa, and must meet all transfer requirements. They will have their work evaluated by the college/school in order to determine eligibility for readmission.
Students who take no courses after being suspended for the required one semester are eligible to be readmitted into the college/school from which they have been suspended provided they submit an application form by the official deadline. However, readmission is not automatic if the student stays out beyond the required period.
Students readmitted after suspension are placed on probation and must meet the terms and conditions of probation as specified above. Failure to do so will result in dismissal.
Students who have been suspended and who subsequently fail to maintain the minimum academic requirements of UH Mānoa or their college, school, or program or fail to meet the terms of probation may be dismissed. Such students will be readmitted only in unusual circumstances. Students admitted on probation may be dismissed if they fail to maintain the minimum academic requirements or to meet the terms of probation.
Once dismissed, a student is not eligible for readmission to UH Manoa or Outreach College for a minimum of one academic year (fall and spring semester). A dismissed student who is currently registered in an Outreach College Summer Session course may complete the course. However, completion of the course will not change the dismissal.
Regulations governing academic dismissal are applied at the end of each semester (fall or spring).
The following conditions apply to students who have been dismissed one or more years:
- To apply for readmission as a classified or unclassified student at UH Mānoa, the student should do so on the admissions application form, following established procedures and deadlines. The student must meet the standard admission criteria applicable to all students. The Colleges of Arts and Sciences require a written statement from the student explaining the circumstances of the dismissal and a rationale for reinstatement. If readmitted, the student is placed on academic probation and must meet established terms of probation;
- To enroll in Outreach College, the student is eligible if he or she has attended any UH system campus or other regionally accredited college or university subsequent to the dismissal and earned a cumulative post-dismissal GPA of 2.0 or better for a minimum of 12 earned credits. Transcripts will be required to establish eligibility; or
- To enroll in Outreach College, the student who has not earned a cumulative post-dismissal GPA of 2.0 or better for a minimum of 12 earned credits at another UH system campus or other regionally accredited college or university subsequent to dismissal may petition the dean of Outreach College for special enrollment consideration.